Drafting the minutes of the assembly

During each general assembly, minutes must be written. They summarize all the subjects discussed as well as the results of the deliberations. This document is subject to specific regulations  

1. Common provisions 

a. Mandatory information in the minutes 

Article R. 225-106 paragraphs 1 and 2 of the French Commercial Code specify the mandatory information to be included in the minutes: 

• Meeting date and location; 
• Method of calling; 
• Agenda; 
• Office composition; 
• Number of shares participating in the vote and quorum reached ; 
• Documents and reports submitted to the meeting ; 
• A summary of the proceedings; 
• The text of the resolutions put to the vote and ; 
• The result of the votes. 
  
  

b. Mandatory information in the minutes 

The minutes must be signed by the officers. There are two options for signatories: 

• The electronic signature (article R. 225-106 of the C.com) complies with the European eIDAS regulation;  
• The handwritten signature on paper. 

2. The ledger of assemblies 

The dematerialized ledger compiles the minutes which "are dated electronically by a time-stamping means offering any guarantee of proof" (article R. 221-3 of the Commercial Code). The articles of association must provide for this. The rule is the same for all companies except SCAs (article R.226-1 of the C.com). 
 

3. Specific provisions 

The board of directors and the management board must keep several ledgers : an attendance ledger, and a ledger of the deliberations of the board of directors. 

‍

Comply with the obligations inherent in the drafting of your minutes, thanks to our free downloadable customizable template for general meeting minutes.

‍