Electronic personnel register
What does the law say about the dematerialized personnel register?
Companies are required to keep a single personnel register as soon as an employee is hired (as per article L. 1221-13 of the French Labor Code).
It must be kept for five years from the date on which the employee or trainee leaves the company (in accordance with article R. 1221-26 of the French Labor Code).
Failure to draw up a RUP is a fourth-class offence punishable by a fine of up to €750 for individuals and €3,750 for corporate bodies (article R. 1227-7 of the French Labor Code).
The single personnel registers digitized on Axiocap have full legal value, and are easy for all concerned to consult. Find out more about the RUP.
Axiocap's dematerialized, time-stamped and secure registers replace the clerk's mark and initials, offering full legal value and infallible traceability.
Your dematerialized personnel register
Simplified updating
Multi-site management
Compliant and fully legal
Single electronic personnel register
CCFN safe, certified archiving and generation of enforceable registers. Ensure the integrity of your data and comply with legal retention standards. Instant access at the click of a button.
Advanced electronic signature meeting the requirements of Article 26 of the eIDAS Regulation (EU Regulation No. 910/2014 of 23 July 2014)
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Frequently asked questions about the personnel register
To dematerialize your single personnel register, make sure you have entered all the information relating to each of your employees, whether they are active (still working for your company) or inactive (have been your employees for a certain length of time but are no longer). Then click on the Registers tab > Single personnel register and generate, and your single personnel register will be automatically generated in PDF format. Axiocap also recommends that you ensure that your dematerialized RUP contains all the compulsory legal information required by article L.1221- 13 of the French Labor Code.
The dematerialized UPR is indelible. However, employee information can be updated or corrected in case of error.
The single personnel register can be dematerialized after consultation of the CSE in companies that have one. The information recorded in the single personnel register must be kept for 5 years after the departure of the employee or trainee from the establishment.
The Solution features an eDocGroup-certified secure digital safe, in accordance with the NF Logiciel Certification Rules and ISO/CEI 25051: 2014. This digital safe complies with the specific requirements concerning Digital Safe Components (CCFN) in Part 10 of the NF Logiciel Certification Rules. The Axiocap solution and the data stored in it are stored in France and the EU, on servers based in mainland France, with French service providers (OVH and Orange). Blockchain data is encrypted, and only authorized Axiocap personnel have access to it.
Yes, Axiocap offers a tailor-made service that enables you to dematerialize all your existing ledgers, with a carbon copy of the paper originals.
How does it work?
Easily add all your employees without limit
Easily create a report for each facility
Easily add your trainees, apprentices, etc.
Resuming history
Automatically generate the single personnel register
Easy updates
Export the RUP in PDF format
Store your RUP securely and permanently in the Axiocap digital safe
Easy access and editing
Role-based secure consultation
Reversibility