Electronic register of general meetings
WHAT DOES THE LAW SAY ABOUT dematerialized registers of general meetings?
Decree no. 2019-1118 of October 31, 2019, on the dematerialization of registers, minutes and decisions of companies and the accounting registers of certain merchants has brought real progress for companies.
Meeting registers must be kept for a minimum of 6 years, and it is strongly recommended that they be archived in a durable manner to provide legal proof in the event of a subsequent dispute.
All decisions taken by the company's governing bodies must be compiled in the register in chronological order. Find out more about the decisions register.
Thanks to time-stamping, Axiocap's dematerialized registers do away with the need for the registry's stamp and initials, guaranteeing total legal validity and enhanced security.
Your electronic register of general meetings
All records of deliberations and decisions
Annual General Meeting, Board of Directors, Supervisory Board, Management Board, Sole Shareholder's Meeting and other meetings
Each ledger has a unique identification
Signature workflow
Proof history
Compliant and fully legal
The dematerialized register of general meetings
All types of meetings
Dematerialized minutes
All board meetings
Invitation by mail enforceable
Automatic generation of the attendance sheet
Electronic voting with A2F authentication
Voting rights adjusted to holdings
Would you like to find out more about how the platform works?
Frequently asked questions about the electronic register of general meetings
Yes, the dematerialized ledger of meetings has the same legal value as a ledger of meetings in paper format. The possibility of keeping a dematerialized ledger of meetings has been admitted by the legislator in 2019 by the promulgation of the decree n°2019-1118 dated October 31, 2019 which came into force on November 4, 2019.
Yes, our solution automatically and dynamically generates an organization chart for all your companies. You can also export it as required.
It is perfectly possible for you to sign the minutes contained in the dematerialized meeting ledger, as Axiocap uses a service provider specialized in advanced electronic signatures with qualified time stamping in compliance with article 26 of the eIDas regulation.
The dematerialization of your ledgers and minutes of meetings is perfectly possible thanks to the Axiocap solution. Simply scan the paper originals. You'll then be able to generate your ledgers and minutes in just one click. Please note, however, that you must retain the original, hand-signed document.
The Solution features an eDocGroup-certified secure digital safe, in accordance with the NF Logiciel Certification Rules and ISO/CEI 25051: 2014. This digital safe complies with the specific requirements concerning Digital Safe Components (CCFN) in Part 10 of the NF Logiciel Certification Rules. The Axiocap solution and the data stored in it are stored in France and the EU, on servers based in mainland France, with French service providers (OVH and Orange). Blockchain data is encrypted, and only authorized Axiocap personnel have access to it.
Yes, Axiocap offers a tailor-made service that enables you to dematerialize all your existing ledgers, with a carbon copy of the paper originals.
How does it work?
Import reports into the safe
Import meeting minutes into the safe
Automatically sign your minutes with advanced electronic signatures
Resuming history
Export deliberation and decision registers
Keep your online general meeting register permanently in our highly secure digital safe
Reversibility
Proof history