Online assemblies and meetings
What does the law say about the holding of General Assemblies online?
Since October 1, 2021, general meetings of companies have again been subject to the special company law specific to each corporate form concerning their online holding. Since 1 August 2022, the same has been true for the meetings and decision-making of administrative, supervisory and management bodies.
The dematerialized report must be time-stamped. This timestamp is only allowed thanks to the electronic signature, under the conditions provided by the European eIDAS regulation no. 910/2014 of 23 July 2014.
Your online general meeting with Axiocap
All types of meetings
Invitation by opposable email
Electronic voting with 2FA authentication
Automatic generation of the attendance sheet
Voting rights adjusted to detentions
All board meetings
Quorum Management
Management of powers of attorney
Help Center, pour un accompagnement 24/7
Online general meetings and meetings
Dematerialized report (timestamp thanks to the electronic signature, under the conditions provided by the European eIDAS regulation no. 910/2014 of July 23, 2014)
Advanced electronic signature meeting the requirements of article 26 of the eIDAS regulation (EU regulation no. 910/2014 of 23 July 2014)
Do you want to know more about the workings of the platform?
Frequently asked questions about online meetings and meetings
The Online Meetings module is used to organize general meetings whose voting rights are calculated according to the capital holding of each partner or shareholder and also, any meeting of a collective administrative, supervisory or management body whose voting rights are based on the holding of seats in these bodies. This module is also suitable for assemblies and meetings based on the principle: 1 man, 1 voice.
Yes, our solution allows you to automatically and dynamically generate an organization chart of all your companies. You can also export it according to your needs.
Whether it is an assembly in business or for an association, the process is generally the same. It is divided into 3 steps:
- Convocation of participants;
- Conduct of the meeting;
- Drafting of the minutes.
This path is the most traditional, but some statutory provisions may decide otherwise. The solution proposed by Axiocap allows you to hold your online meetings securely and in accordance with applicable legislation.
Proxies can be managed before the meeting is held. The proxy partner will receive the voting link, and will be able to vote in place of the absent partner. An electronic signature of the proxy giving the proxy will be placed on a proxy form automatically generated on Axiocap.
Before voting, each participant indicates whether they are present at the meeting, which is taking place in person or remotely, by signing the attendance sheet automatically generated by the Axiocap application.
The number of people invited is unlimited. Find all the information concerning our 3 methods of sending invitations.
Each Axiocap customer has the opportunity to recommend anyone who is not yet using Axiocap. It is not possible to sponsor a business that you own.
how Does it work?
Creation of the invitation email and addition of the documents as an attachment (summons by opposable email)
Sending by electronic registered mail (consult our 3 ways to send invitations)
Real-time monitoring of the opening of the invitation email by all participants
Creating an electronic vote, resolution by resolution
Selection of voting participants, with automatic calculation of the number of votes
Integration of the results of the vote automatically into the minutes
Advanced electronic signature meeting the requirements of article 26 of the eIDAS regulation (EU regulation no. 910/2014 of 23 July 2014)
Integrating the signature into all key documents
Automatic generation of the attendance sheet
Follow-up of signatories
L'IA d'Axiocap trie, archive et protège vos PV automatiquement
Storage of documents in a safe in accordance with the specific requirements concerning the French Digital Vault Component (CCFN)
Storage with intelligent document classification
Data storage in France
PDF export of minutes of general meetings online
PDF export of the register
Multi-format export of attached documents
Reversibility