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To centralize the votes on the same email, you must indicate the same email representing on the participants for whom you must vote in Participants > Table.

As soon as you open an account on Axiocap, it is operational immediately: you can start creating a company with its shareholders, moving shares, organizing a meeting, adding documents to the safe, etc.

It is possible to easily manage the proxies of people who are absent on our platform. You can invite another user to join the company by adding a new access to your space.

The attendance sheet is signed using a simple signature collected before the participant votes. This signature is automatically entered in the participant box on the attendance sheet.Signing the attendance sheet is a service included in the “Online Assemblies” module and is not subject to the purchase of additional signature credits.

The commercial registry is in a better position to assess whether or not the register should be initialed because of its practice of texting on companies; On the other hand, meeting or council records are very generally presented to the commercial registry, insofar as traders and commercial companies can already present their accounting books there. The approach can therefore be simultaneous; finally, since the 1983 reform, commercial registrars have had to equip themselves to ensure a rapid service for the initialization of all business registers.

You have the possibility, at any time, to export your data in various formats according to your wishes (CSV, PDF, SQL...). Everything is contractually organized: if you want to leave us, regardless of the cause, you can retrieve your data in PDF and/or CSV format. These will then be removed from the Axiocap servers.

The Axiocap service recommends the use of the technical prerequisites listed below to ensure optimal functioning of the Solution: ‍ • Updated operating system: Windows 10 version up to date (20H2), Mac OS up to date (version 10.15.7 Catalina or later); ‍ • Mozilla Firefox browser in its updated version 84.0.2 of 06/01/2021 or later, updated Chrome browser (version 87.0.0.2 or later); • Mozilla Firefox browser in its update to version 84.0.2 of 06/01/2021 or later, Chrome browser up to date (version 87.0.02 or later) 4280.141 or later), Safari browser up to date (version 14.0.2) or later) as well as the EDGE browser in its latest version (46.3.13 (iOS, iPadOS, April 27, 2021) 90.0.818.62 (Microsoft Windows, macOS, May 13, 2021)); ‍ • Proven up-to-date antivirus solution: Kaspersky, Bitdefender, ESET, ESET, ESET, ESET, Sophos, Sophos, Norton, Norton, McAfee, Avast, Windows Defender; ‍ • High-speed internet connection, fiber (between 20 and 100 mb/s minimum), via Ethernet (between 20 and 100 mb/s minimum), via Ethernet (wired).

The Axiocap solution can provide access to statistics (people present, number of votes reached...). But will not take a decision on the validity of the vote, this remaining at the expense of the company's mandatary.

Convocations sent by simple email are free. Convocations sent by ERE (Electronic Registered Dispatch) and LRE (Electronic Registered Letter) require the purchase of credits because we have integrated AR24 into our solution.AR24 is a certified reference provider in the field of dematerialized shipments that guarantees you will obtain legal proof for each dematerialized shipment.

You can contact the support department to discuss it support@axiocap.com, we will find a solution to your needs!

Regarding specific technical developments and white label developments, everything is possible, in consultation with our technical teams.

We invite you to consult the legal provisions specific to each corporate form and to see if provisions are taken in your statutes. To find out more, you can refer to our legal summaries on electronic convocation and online voting.If the law imposes a statutory provision to dematerialize the holding of your meetings, you should then consider modifying your statutes in this sense. You will also have to obtain the prior consent of the partners/shareholders in some companies. ‍ Quick tip: Consider including a statutory clause providing for the dematerialization of your meetings/meetings when you are already making a statutory change for another reason. This way, you won't have to make two separate statutory changes.

If you want to leave the solution, simply send us your request by email to support@axiocap.com

Votes based on the principle 1 man = 1 vote with a weighting per college can be managed on the Online Assemblies module. The weighting must either be indicated from the start with a calculation of the voting rights per participant taking into account the weighting of the college to which they belong, or be retired at the end.

French decree No. 2019-1118 of October 31, 2019 created the legal framework for the dematerialized register. This decree updated the articles of the french Commercial Code relating to registers. These can now be kept “in electronic form.”

The Assemblies module can be fully translated into English on the side of the administrator (the person who prepares and manages the meeting) and the meeting participants.

All the registers provided for by decree No. 2019-1118 of October 31, 2019 are supported by the solution. The number of records created is unlimited.

The opposite is often the case! It is possible to print the minutes. They will have to be signed by hand and compiled in a register that will be listed and initialled by the Registry under standard conditions. The opposite is often the case! It is possible to print the minutes. They should be signed by hand and compiled in a register that will be listed and initialled by the Registry under standard conditions.

Yes, it is possible to organize the GA in person and remotely at the same time. However, all votes must be taken online with Axiocap in order for the total voting rights to be calculated correctly.

It is possible to invite an unlimited number of internal and external people (your lawyer, accountant, bank...). You can also configure guest access rights (administrator, read-only, write, blocked access to certain features or documents, etc.).

Yes, it is possible to organize a face-to-face meeting with an online vote on Axiocap which takes place at the same time as the debates.

Blockchain is now a tested and proven technology in the registration, issuance, and transmission of financial securities. Reputed to be unfalsifiable, article L211-3 of the CMF allowed financial titles to be registered in a DEEP (Shared Electronic Registration Device, “blockchain” in English), which has the same legal value as registering in an account.The blockchain chosen by Axiocap is a private blockchain. Learn more here.

Movements anchored in blockchain are inherently unalterable. Regarding non-anchored movements, or registers that depend on decree No. 2019-1118, we perform data backups every 12 hours (at noon and midnight). This server is also replicated once.

The Online Assemblies module is designed to manage an assembly or meeting online from A to Z. Thus, a project writing tool is integrated into the module to allow you to write your document directly on Axiocap. It is therefore not possible to integrate a PDF document on which the vote will be taken.

A shared electronic recording device can be defined as “an innovative computer technology that allows network participants to validate exchanges and transactions between several participants by consensus without involving a central body” .Blockchain is a method of recording data produced continuously, in the form of blocks linked to each other in the chronological order of their validation, each block and its sequence being protected against any modification (See Monetary and Financial Code: art. L.54-10-1 and svts, art L.211-3 and svts and L. 223-12, R211-9-7). You should know that with DEEP, Blockchain technology is applied.

In general, companies have a single register to keep the accounts of securities.However, some companies or asset managers have the practice of keeping separate records according to the nature of the securities (shares, bonds, bonds, bonds, etc.). ‍ The Axiocap solution allows for both options. It is the user who chooses how he wants to organize the keeping of his securities accounts.

If the originals have been timestamp and are kept in a secure environment, you can delete them and switch to digital copies. Indeed, article 1379 states that “If the original survives, its presentation may still be required.” On the contrary, therefore, if it does not exist, it does not have to be presented.

The establishment of the INPI digital one-stop shop as of January 1, 2023 will have no impact on the Axiocap solution.

When the movement is validated, it is “pre-anchored” by default. It is then in draft condition. It is therefore possible to modify it directly. For a movement anchored in blockchain, all you have to do is do the opposite movement with the mention “cancellation” to put the accounts back in their initial state.

The dimension, i.e. the numbering of the sheets, prevents deletion and intercalation. As for the initials, it makes substitution difficult. The certificate confirming the registration of the book in the register kept gives a certain date to the completion of all formalities.

Axiocap is a SaaS platform for providing an IT solution that meets the requirements of Decree No. 2018-1226 of 24 December 2018 concerning the dematerialization of shares and the register of movements of shares (RMT), and Decree No. 2019-1118 of 31 October 2019 concerning the dematerialization of minutes and records of meetings. legal matters on a daily basis.

During a postal vote, the partner will send his ballot to the company so that his vote can be counted when the general meeting is held. However, in terms of electronic voting, no voting form is sent to the company; the votes are carried out directly online, through a secure electronic service allowing the identification of the various partners. Thus, this vote makes it possible to count, instantly, the votes of the participants. The Axiocap Assemblies module is not designed for postal voting.

The shareholder can change his declaration of presence at any time by reopening the convocation as long as the vote has not started, he will thus still be able to give power. For his part, the administrator of the meeting can also indicate himself that the shareholder is absent and if the shareholder has requested it, a representative can be added by the director to vote on his behalf.

It is recommended that you check the legal provisions applicable to the legal form of the company for which you want to launch a meeting and the articles of association of the company to find out whether the holding of an online meeting is authorized (invitations, votes, electronic signature) .Also, plan to set up your AR24 account if you want to send invitations by electronic registered mail (no deadline) and electronic registered letter (deadline for receiving a sender identification letter) .Also, plan to configure your AR24 account if you want to send invitations by electronic registered mail (no deadline) and electronic registered letter (deadline for receiving a postal mail identifying sender). Finally, if you make a assembled with a lot of participants, warn the participants that they will receive emails from the domain name @monjuridiqueinfogreffe .fr so that they can put this domain name as a trusted domain name on their inbox and/or contact their IT department (internal servers) and/or check the black/grey lists in case of email blockers.

• Simplicity, • Security, • Time saving, • Space saving, • Space saving, • 0 paper, • Collaborative platform, • Remote registry update, • Clerk's solution (Durability of the solution over time/Data Security/Data Security/Sovereign Cloud/Export of KBIS).

Data retention is ensured throughout the duration of the contractual relationship with the exception of legal evidence, which is kept for an indefinite period of time (anchoring in blockchain and timestamp of decision records). The data is hosted on a sovereign European cloud.

The solution allows the automatic creation of: ‍ • Securities movement register, • Records of all types of deliberative meetings, • Shareholder accounts, • Movement orders, • Certificate of movement of shares, • Certificate of movement of shares, • Cerfa 2759-SD, • Kbis.

Each transaction is assigned an electronic identification called “cryptographic hash”. It is this alphanumeric sequence that gives the transaction evidence that is enforceable in court.

All you have to do is fill in a company's SIREN, the information will be updated automatically with the Infogreft database. Next, shareholders will have to be created, and then the securities issued by the company. Finally, each shareholder must be given the shares they own. This process makes it possible to make the transition between paper and digital.

Attachments to the invitation must be submitted in PDF format.

The number of movements is unlimited.

The number of shareholders is unlimited.

You can reach our experts at the support department at any time via email, or by phone from 9 a.m. to 12 p.m. and from 2 p.m. to 5 p.m. from Monday to Friday. All contact details are accessible from your customer account on the Axiocap platform.

The Online Assemblies module is for anyone who wants to hold a general meeting or other type of deliberations in a dematerialized manner. Whether you are a VSE/SME, a group of companies, a law firm or accounting firm, a formalist, a legal software publisher, you can use this service directly for yourself or your customers.

If you want to send invitations by ERE, you can set up your account without delay and send your invitations. If you want to send invitations by LRE, you will need to expect to receive an authentication letter containing a key to be entered on the Axiocap interface to complete the configuration.

Mistral AI, une technologie française intégrée à Axiocap, automatise l’importation, l’analyse et le classement de vos procès-verbaux. En quelques clics, l’IA identifie le type de document et la date de délibération, puis les classe directement dans le registre approprié, garantissant rapidité, précision, sécurité et conformité RGPD.

The Online Meetings module is used to organize general meetings whose voting rights are calculated according to the capital holding of each partner or shareholder and also, any meeting of a collective administrative, supervisory or management body whose voting rights are based on the holding of seats in these bodies. This module is also suitable for assemblies and meetings based on the principle: 1 man, 1 voice.

To effectively dematerialize your unique staff register, make sure you have entered all the information relating to each of your employees, whether they are active employees (still working in your company) or inactive employees (who were your employees for a certain period of time but are no longer employed today). Then, click on the tab Records > Single Staff Register and on Generate. Your unique personnel register will be automatically generated in PDF format. In addition, Axiocap recommends that you ensure that your dematerialized RUP contains all the mandatory legal information provided for by article L.1221-13 of the Labor Code.

1. Click on the “I sponsor” button to access the contact form.
2. Complete the form with the information of your sponsor.
3. We will contact your sponsor within a maximum of 7 days after submitting the form in order to present the Axiocap solution.
4. Your referral opens their Axiocap account and receives a 10% discount calculated on the amount of their 1st annual subscription. You will receive an immediate transfer corresponding to 20% of the amount of your referral's 1st annual subscription.

Yes, the dematerialized meeting register has the same legal value as a paper meeting register. The possibility of keeping a dematerialized register of meetings was accepted by the legislator in 2019 by the promulgation of decree No. 2019-1118 dated October 31, 2019, which came into force on November 4, 2019.

Axiocap offers a solution that no longer requires the quotation and the initials. In addition, to strengthen legal security, Infogreffed integrates its rating and initials into this service.

If you made a mistake when making a security movement, and it is not yet anchored in the blockchain, you can modify or cancel it. If the movement is already anchored in the blockchain, simply perform a “cancel” movement, also anchored in the blockchain, which will cancel the movement error. You can then make a new movement.

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The functionalities offered by Axiocap concern: All civil companies:

• The real estate civil society (SCI)
• The civil society of attribution (SCIA)
• Professional civil society (SCP)
• The civil construction and sale company (SCCV)
• Civil society of resources (SCM)
• All trading companies: Société Anonyme (SA)
• Simplified joint stock company (SAS)
• Single-member simplified joint stock company (SASU)
• General Partnerships (SNC)
• Limited partnerships or joint stock companies (SCS or SCA)
• Companies (or single-member companies) with limited liability (SARL or EURL) as well as self-employed companies and associations.

Yes, our solution allows you to automatically and dynamically generate an organization chart of all your companies. You can also export it according to your needs.

This responsibility falls to the corporate or legal officer.

Yes, it is possible, several options:

• The first: the customer wants to take back control exclusively. In this case, the trusted third party agent (accountants, lawyers, etc.) must restore access to the solution to its client. The latter must continue the contract with Axiocap in order to have a personalized account. If the customer wishes to withdraw from the solution, we are obliged to return all of their data in a usable format.
• The second: the customer shares the interface with the authorized trusted third party. In this case, the trusted third party agent (accountants, lawyers, etc.) must invite his client to collaborate on the platform. Axiocap is a collaborative platform that can be configured between the various authorized actors.

The dematerialized Single Staff Register is not editable. However, employee information can be updated or corrected in the event of an error.

The Online Assemblies module is suitable for associations under the law of 1901, free trade union associations (ASL) and professional unions. However, it is the responsibility of the entity to ensure that the holding of online meetings is authorized for the form in which it belongs and to check its statutes carefully.

It is perfectly possible for you to sign the minutes contained in the dematerialized assembly register because Axiocap uses a service provider specialized in advanced electronic signatures accompanied by a qualified timestamp in accordance with article 26 of the eIDAS Regulation.

You benefit from a refund by bank transfer corresponding to 20% of the amount of the 1st annual subscription of your sponsor.

Whether it is an assembly in business or for an association, the process is generally the same. It is divided into 3 steps:

• Convocation of participants;
• Conduct of the meeting;
• Drafting of the minutes.

This path is the most traditional, but some statutory provisions may decide otherwise. The solution proposed by Axiocap allows you to hold your online meetings securely and in accordance with applicable legislation.

Axiocap's service providers are all subject to the General Data Protection Regulation (RGPD) .In this sense, the processing of personal data is a priority for Axiocap, which uses service providers who are exclusively located on the territory of the European Union. ‍ A dedicated DPO takes care of the protection of Axiocap users' data. Learn more.

The dematerialization of your registers and meeting minutes is perfectly possible thanks to the Axiocap solution. To do this, you scan the paper originals. You will thus be able to generate your records and minutes of general meeting in one click. Be careful, however, you must keep the original signed by hand.

If you have forgotten to perform a movement, don't worry, you can insert a new movement at any time

Yes, Axiocap is a software at the service of its professional customers that they can rebill directly or integrate into a wider service (in the same way as all IT tools). Axiocap leaves the trusted third party client and/or agent free in its choices and methods of re-invoicing.

It is perfectly possible for you to sign your attendance sheet electronically after the votes of your GA thanks to our advanced electronic signature accompanied by a qualified timestamp.

Dematerialization undeniably saves time and money with easy and automated management, data security, and optimal storage (example: use of a very secure digital safe) .Moreover, it is a collaborative tool that also allows businesses to be simplified. Dematerialization is also part of an ecological dimension. Indeed, the use of dematerialization contributes to reducing the use of paper, the travel induced by legal procedures as well as the space required for their storage.

The single personnel register can be dematerialized after consulting the CSE in companies that have one. The entries entered in the single staff register must be kept for 5 years from the departure of the employee or trainee from the establishment.

Proxies can be managed before the meeting is held. The proxy partner will receive the voting link, and will be able to vote in place of the absent partner. An electronic signature of the proxy giving the proxy will be placed on a proxy form automatically generated on Axiocap.

A reliable copy, in accordance with Article 1379 of the Civil Code, has the same evidentiary value as an original, if it complies with timestamp conditions in accordance with Regulation (EU) No. 910/2014 of the European Parliament and of the Council of 23 July 2014 on electronic identification and trust services for electronic transactions in the internal market.These copies must be kept “in conditions such as to avoid any alteration of their form or content” (Dec. No. 2016-1673 of December 5, 2016, Art. 4), condition respected thanks to the use of a qualified timestamp. ‍ Axiocap therefore offers a timestamp process in accordance with eIDAS, through its digital safe (CCFN), and the use of advanced electronic signatures.

You will receive your reward within 10 days following the completion of the conditions required by your referral to validate the sponsorship.

The legal records mentioned can be kept and the minutes drawn up in electronic form. In this case, as provided for in the Commercial Code, the minutes are signed by means of an electronic signature that meets at least the requirements for an advanced electronic signature provided for in Article 26 of Regulation (EU) No. 910/2014 of the European Parliament and of the Council of 23 July 2014 of 23 July 2014 on electronic identification and trust services for electronic transactions in the internal market. The minutes are dated electronically by a timestamp offering every guarantee of proof. The solution proposed by Axiocap meets the requirements mentioned above with a high guarantee of data security.

No, Axiocap does not limit either the number of shareholders or the number of movements. You can manage as many shareholders and movements as needed.

The Solution has a secure digital safe certified eDocGroup, in accordance with the NF Software Certification Rules and the ISO/IEC 25051:2014 standard. This digital safe complies with the specific requirements concerning Digital Vault Components (CCFN) in part 10 of the NF Software certification rules. The Axiocap solution and the data recorded in it are stored in France and the EU, on servers based in Metropolitan France, with French service providers (OVH and Orange). The data entered on the blockchain is encrypted and only authorized persons at Axiocap can access it.

Before voting, each participant indicates whether they are present at the meeting, which is taking place in person or remotely, by signing the attendance sheet automatically generated by the Axiocap application.

Yes, you can sponsor as many people as you want.

Yes, movements must be registered in the Shared Electronic Record Device (DEEP) - more commonly known as “blockchain”.

It is entirely possible to migrate the history of your company (s); meeting records, records of movements of shares, company data, shareholder data, etc... ‍ The resumption of the history will allow you to benefit from the turnkey Axiocap solution: we take care of the entries and the configuration of your account!

Yes, Axiocap also offers a tailor-made service that allows you to dematerialize all your existing records with a true copy of the original papers.

Axiocap applies the key principles of the GDPR. Thus, the reversibility of the data can be carried out following a request made by the customer and sent to the Support team. All the data of the companies concerned are then returned in a usable format and sent to the customer.

The migration service offered by Axiocap allows the entire history of movements and records to be retrieved, faithfully to the paper version.

The number of people invited is unlimited. Find all the information concerning our 3 methods of sending invitations.

Yes, the solution allows a complete configuration of the accesses granted: access restricted to certain portfolio companies, to files in the safe, to registers, access times, etc. The aim is to create a real data room for the user.

Each Axiocap customer has the opportunity to recommend anyone who is not yet using Axiocap. It is not possible to sponsor a business that you own.

An export of the registers in PDF is possible: these registers will have the virtual dimension and initials affixed by Info.

Only the account holder has access to information on Axiocap. The owner has administrator access: he can invite the people of his choice and configure the accesses.